Privacy Policy

An overview of data protection

General

The following gives a simple overview of what happens to your personal information when you visit our website. Personal information is any data with which you could be personally identified. Detailed information on the subject of data protection can be found in our privacy policy found below.

Data collection on our website

Who is responsible for the data collection on this website?

The data collected on this website are processed by the website operator.

Notice concerning the party responsible (Art. 4 (7) DSGVO)

The party responsible for processing data on this website is:

The knk Group:

knk Business Software AG
Fleethörn 7
24103 Kiel
Germany
E-Mail: info@knk.de
Phone: +49 431 57 97 20

Company Register Kiel, No. HR-B 5956, USt-IdNr. DE227402480
Chief Executive Officer: Knut Nicholas Krause
Supervisory board: Karl Dietrich Seikel (Chairman)

&

knk Software LP
89 Headquarters Plaza North #1478
Morristown, NJ 07960
E-Mail: info@knk.com
Phone: +1 908 206 4599

President: Knut Nicholas Krause
CEO: Sebastian Mayeres
COO: Sebastian Mayeres
CFO: Edward Wood

USA
46-4218240

Sentinel Insurance Company Ltd. NAIC #11000
1 Hartford Plaza
Hartford, CT 06105
Business & Professional Liability

You will find more information on the Legal Notice page.

How do we collect your data?

Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form.
Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.

What do we use your data for?

Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.

What rights do you have regarding your data?

You always have the right to request information about the respective personal data as well as correction or deletion or restriction of the processing or a right of objection against the processing as well as the right of data portability. You can contact us at any time using the contact data (responsible party) given above if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities (Independent Center for Privacy Protection Schleswig-Holstein, Kiel).

Revocation of your consent to the processing of your data

Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed

General information and mandatory information

Data protection

Please note that data transmitted via the internet (e.g. via email communication) may be subject to security breaches. Complete protection of your data from third-party access is not possible.

Right to data portability

You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser’s address line when it changes from “http://” to “https://” and the lock icon is displayed in your browser’s address bar.
If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.
In the case of encrypted communication, any payment details you submit to us cannot be read by third parties.

Information, blocking, deletion

As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.

Opposition to promotional emails

We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.

Data protection officer

Statutory data protection officer:

We have appointed a data protection officer for our company.
TASCO Revision und Beratung GmbH
Mr. Sami Abbas
Hagenauer Str. 42
65203 Wiesbaden (Germany)
Telefon: +49 (0) 611 / 9491 – 2224
E-Mail: datenschutz@tasco-revision.de

Data collection on our website

Cookies

Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies we use are so-called “session cookies.” They are automatically deleted after your visit. Other cookies remain in your device’s memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.
You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.
Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use (such as the shopping cart) are stored pursuant to Art. 6 paragraph 1, letter f of DSGVO. The website operator has a legitimate interest in the storage of cookies to ensure an optimized service provided free of technical errors. If other cookies (such as those used to analyze your surfing behavior) are also stored, they will be treated separately in this privacy policy
When visiting the website for the first time, a cookie notice will appear that allows you to make a cookie choice. When clicking on the button “Accept all cookies”, you accept the use of third party cookies, tracking cookies and session cookies on this website and their storage on your computer. When choosing the button “Only allow necessary cookies”, you will only allow session cookies and the cookie for saving the cookie settings on your computer.

Server log files

The website provider automatically collects and stores information that your browser automatically transmits to us in “server log files”. These are:
• Browser type and browser version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address
These data will not be combined with data from other sources.
The basis for data processing is Art. 6 (1) (f) DSGVO, which allows the processing of data due to legitimate interest on the basis of IT security and website operation.

Contact form

Should you send us questions via the contact form, we will collect the data entered on the form, including the contact details you provide, to answer your question and any follow-up questions. We do not share this information without your permission. This excludes linked businesses.
We will, therefore, only process any data you enter onto the contact form only with your consent per Art. 6 DSGVO. You may revoke your consent at any time. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.
Please note that if you do not provide data that might be necessary for the processing we might not be able to process your request or only process it partially.

Leaving comments on this website

If you use the comment function on this site, the time at which you created the comment and your email address will be stored along with your comment, as well as your username, unless you are posting anonymously.

How long comments are stored
The comments and the associated data (e.g. IP address) are stored and remain on our website until the content commented upon has been completely deleted or the comments are required to be removed for legal reasons (slander, etc.).

Legal basis
The comments are stored based on your consent per Art. 6 (1) (a) GDPR. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

Social Media

Data privacy policy by using Shariff

On this website, the controller has integrated the component of Shariff. The Shariff component provides social media buttons that are compliant with data protection. Shariff was developed for the German computer magazine c’t and is published by GitHub, Inc.
The developers of the component is GitHub, Inc. 88 Colin P. Kelly Junior Street, San Francisco, CA 94107, United States.
Typically, the button solutions provided by the social networks already transmits personal data to the respective social network, when a user visits a website in which a social media button was integrated. By using the Shariff component, personal data is only transferred to social networks, when the visitor actively activates one of the social media buttons. Further information on the Shariff component may be found in the computer magazine c’t under http://www.heise.de/newsticker/meldung/Datenschutz-und-Social-Media-Der-ct-Shariff-ist-im-Usatz-2470103. Html provided. The use of the Shariff component is intended to protect the personal data of the visitors of our website and to enable us to integrate a button solution for social networks on this website.
Further information and the applicable data protection provisions of GitHub are retrievable under https://help.github.com/articles/github-privacy-policy/.

Analytics and advertising

Matomo (formerly Piwik)

This website uses the open source web analytics service Matomo. Matomo uses so-called “cookies”. These are text files that are stored on your computer and that allow an analysis of the use of the website by you. For this purpose, the information generated by the cookie about the use of this website is stored on our server. The IP address is anonymized before it is stored.
Matomo cookies remain on your device until you delete them.
The storage of Matomo cookies is based on Art. 6 (1) (f) GDRP. The website operator has a legitimate interest in analyzing user behavior in order to optimize both its website and its advertising.
The information generated by the cookies about your use of this website will not be disclosed to third parties. You can prevent these cookies being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website.
If you do not agree with the storage and use of your data, you can disable this feature here. In this case, an opt-out cookie will be stored in your browser to prevent Matomo from storing your usage data. If you delete your cookies, this will mean that the opt-out cookie will also be deleted. You will then need to reactivate it when you return to our site if you wish your activity not to be tracked.

Newsletter

Newsletter data 

If you would like to receive the knk Group newsletter offered on the websitewe require the following informationyour gendersurnamefirst name and a valid e-mail addressIt is important that you provide this information so that we can address you personally in the newsletter and/or identify you if you wish to make use of your rights as a person affectedWe use these data exclusively for sending the requested information. 

We use the so-called double opt-in procedure for sending the newsletter. This means that we will only send you our newsletter if you have expressly confirmed to us that you agree to the newsletter receivingYou will first get an e-mail with a link that you can use to confirm that youas the owner of the corresponding e-mail addresswish to receive newsletters from us in future. The delivery of this link may take a few minutes. 

The data entered in the newsletter registration form will be processed exclusively on the basis of your consent (Art. 6 para. 1 lit. a DSGVO). If you do not provide us with this datawe will unfortunately not be able to send you our newsletterYou can withdraw your consent to the storage of your data and its use for sending the newsletter at any time. The cancellation of your agreement can be made via the link inserted in the newsletter or by e-mail to the address given in the imprint. After you have unsubscribedyour data will immediately be blocked for the newsletter receiving and deleted after expiry of the legal storage and retention periods. The legality of the data processing procedures already carried out remains unaffected by the revocation. 

Microsoft Dynamics 365 Marketing 

This website uses Microsoft Dynamics 365 Marketing to send newsletters. The service is provided by Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. Dynamics 365 Marketing is a service that can be usedamong other thingsto organize and analyze the sending of newslettersMicrosoft stores the data you provide for the purpose of receiving the newsletter on servers in Germany. If technical resources are heavily useddata processing and data storage on a server in Europe (EMEA) is also possible. Microsoft is certified according to the “EU-US Privacy Shield”. The “Privacy-Shield” is an agreement between the European Union (EU) and the USA to ensure compliance with European data protection standards in the USA. 

With the help of Dynamics 365 Marketing we can analyze our newsletter campaignsWhen you open an e-mail sent with Dynamics 365 Marketing, a file contained in the e-mail (called a web beaconconnects to Microsoft’s servers. This allows us to determine whether a newsletter message was opened and which links were clicked on, if necessaryConversion tracking can be used to analyze whether a predefined action (e.g. registration for an event via our websitehas been carried out after clicking on the link in the newsletter. Technical information is also recorded (e.g. time of access, IP addressbrowser type and operating system). This information is collected pseudonymously and cannot be assigned to the respective newsletter recipientIt is used exclusively for statistical analysis of newsletter campaignsWe use the results of these analyses to better adapt future newsletters to the interests of the recipientsIf you do not want Microsoft to analyze your newsletteryou must unsubscribeFor this purposewe provide a corresponding link in every newsletter messageFurthermoreyou can also unsubscribe from the newsletter by sending a corresponding e-mail to the person responsible for this website. 

Data processing with Dynamics 365 Marketing is based on your consent (Art. 6 para. 1 lit. a GDPR). You can revoke this consent at any time by unsubscribing the newsletter. The legality of the data processing operations already carried out shall remain unaffected by the revocation. After cancellationyour stored data will be immediately blocked for the newsletter receiving and deleted after expiry of the legal storage and retention periodsIf you tick the box “I no longer wish to receive information“, then your data record will be completely deactivated for all future newsletter receivings and will no longer be used by us. Data that has been stored by us for other purposes (e.g. e-mail addresses as a means of contacting our customersremains unaffectedYou can find more details in the Microsoft data protection regulations at: https://privacy.microsoft.com/en-us/privacystatement. 

Conclusion of a Data Processing Agreement 

We have concluded a so-called “Data Processing Agreement” (DPA) with Microsoft, in which we commit Microsoft to protect our customers‘ data and not to pass it on to third parties. Microsoft will comply with the obligations to all customers set forth in Appendix 3 of the DPA under (a) “Processing of Personal Data; DPA” and (b) “Provisions of the EU Data Protection Basic Regulation” to the extent that Microsoft acts as a processor or sub-processor of personal data in connection with Azure Stack Hub. These obligations can be found at the appropriate place in the document “Microsoft Professional Services DPA” (https://www.microsoftvolumelicensing.com/DocumentSearch.aspx?Mode=3&DocumentTypeId=59)  

Plugins and tools

Google Maps

This site uses the Google Maps map service via an API. It is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
To use Google Maps, it is necessary to save your IP address. This information is generally transmitted to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.
The use of Google Maps is in the interest of making our website appealing and to facilitate the location of places specified by us on the website. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.
Further information about handling user data, can be found in the data protection declaration of Google at https://www.google.de/intl/de/policies/privacy/.

All in One WP Security

This website uses the plugin All in One WP Security to protect the website from unauthorized access. The plugin does not transfer personal data to external servers.
To block certain IP addresses in the case of excessive login attempts, the IP addresses are stored in our wordpress database. The IP addresses will be deleted from the database on a regular basis.
You will find more information to the plugin here: https://wordpress.org/plugins/all-in-one-wp-security-and-firewall/

Data protection concerning applications and the application process

We collect and process the personal data for the purposes of the application process. The processing can also be handled electronically. This is the case if an applicant is sending application documents by email to us for the processing. If the person responsible for the processing concludes an employment contract with an applicant, the transferred data will be stored for the purposes of the employment in consideration of legal provisions. If the person responsible for the processing does not conclude an employment contract with the applicant, the application documents will be deleted automatically two months after the announcement of the decision of rejection.
Please note that we might not process your application if you do not provide the necessary data.